We are seeking a highly organized and proactive Executive Assistant to support our Vice President of SPG Business Operations. This crucial role involves managing the Executive’s day-to-day operations, including communications, scheduling, and effective time management. The ideal candidate will be a strategic partner, anticipating the needs of the Vice President of SPG Business Operations and ensuring that the Business Operations team operates efficiently. Strong organizational, communication, and problem-solving skills are essential
Key Responsibilities
- Calendar & Meeting Management: Proactively manage the Vice President’s complex calendar, ensuring all meetings are efficiently scheduled and potential conflicts are identified and resolved in advance.
- Travel Coordination: Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and managing last-minute changes.
- Document Preparation: Draft, proofread, and prepare reports, presentations, and financial documents for meetings with executives, board members, and external partners.
- Communication Management: Act as the first point of contact for the Vice President, managing communications across internal departments and external stakeholders. Screen emails, phone calls, and correspondence, prioritizing urgent matters.
- Expense & Budget Oversight: Manage expense reports and assist with budgeting, tracking financial data, and ensuring accurate reporting to the Vice President of SPG Business Operations.
- Confidential Information Handling: Safeguard confidential and sensitive financial and business information, maintaining high levels of discretion.
- Relationship Building: Foster strong professional relationships within the organization, facilitating communication and collaboration between departments.
- Project Management: Execute special assignments as needed, ensuring timely progress and completion. Assist with follow-up and coordination between departments.
- Meeting Planning/Coordination: Organize and prepare meeting materials, including agendas, presentations, and minutes. Facilitate follow-up actions and track deadlines to ensure timely completion.
- Event Planning: Assist in the planning and executing of events such as board meetings, all hands meetings, community outreach activities, and fundraising events. Coordinate logistics and ensure events run smoothly.
Job Requirements
Education & Certifications: Education or job knowledge equivalent to a Bachelor’s Degree
Experience: The minimum amount of relevant work experience required to successfully perform the job is at least five (5) years:
Required Skills:
- Proficiency in Microsoft Office, Reporting & Writing Skills, Analysis, Problem Solving, Tableau
- Minimum of 5 years of experience supporting C-suite executives, ideally in a financial or corporate environment.
- Experience coordinating executive-level meetings, financial documentation, and liaising between senior leadership teams.
- Highly skilled in Microsoft Office Suite (Excel, Word, PowerPoint). Experience with collaboration platforms such as Teams, and SharePoint is preferred.
- Excellent document formatting, editing, and proofreading skills. Capable of producing high-quality materials for executive and board-level review.
- Demonstrated experience managing complex, multi-time-zone scheduling and travel arrangements.
- Ability to anticipate challenges, offer creative solutions, and take initiative without needing direct supervision.
- Strong written and verbal communication skills, with the ability to convey complex information clearly and professionally.
- High degree of emotional intelligence, able to navigate complex interpersonal dynamics, maintain confidentiality, and act with discretion in all interactions.
- Comfortable working in a fast-paced, changing environment, and able to adapt to shifting priorities while staying calm under pressure.
- Interpersonal Skills Communicates difficult concepts and negotiates with others to adopt a different point of view
Preferred Skills:
- Familiarity with basic financial concepts, budgeting, and reporting. Experience working in a collaborative & diverse environment is a plus.
- Experience working in a public company, supporting leadership.
- Responsible for supporting multiple C level Executives, and Senior leadership daily.
Qualifications
Education:
High School Diploma/GED
Skills:
Certifications:
Languages:
Years of Experience:
7 - 10 Years
Work Experience:
Additional Information
Time Type:
Full time
Employee Type:
Assignee / Regular
Travel:
Yes, 10% of the Time
Relocation Eligible:
No
U.S. Salary Range:
$46.50 - $63.80
The salary offered to a selected candidate will be based on multiple factors including location, hire grade, job-related knowledge, skills, experience, and with consideration of internal equity of our current team members. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program, as applicable.
For all sales roles, the posted salary range is the Target Total Cash (TTC) range for the role, which is the sum of base salary and target bonus amount at 100% goal achievement.
Applied Materials is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.
