About the Role
The Facilities Operations Specialist is responsible for providing administrative support for the Facilities Department.
Position Responsibilities
- Coordinates and track Capital Requests
- Reports directly to the Executive Director of Facilities & Engineering
- Manages department budgets as well as financial duties including accounts payable and receivable
- Works with Finance to approve pending invoices in a timely manner
- Organize induction programs for new team members
- Arrange interviews for available positions including contacting trade unions as needed
- Ensure personnel records as well as health and safety policies are up to date
- Oversees/maintains/manages department programs and software such as UKG , Hotsos, Stratten Warren
- Works as a liaison with Human Resources for performance management/oversee and issue all coaching and discipline
- Oversees key box including requests, signing in and out, as well as inventory and labeling of keys
- Orders office supplies and monitors the maintenance of all office equipment for the Facilities Department
- Tracks, inputs and maintains all payroll transactions.Prepares payroll reports for Department management review
- Process and tracks utility bills and creates purchase requisitions (BPO’s)
- Assists in the preparation of contracts and maintains contract binder.Acts as liaison with Legal Department to maintain contract process
- Answers, assists, and forwards telephone calls as appropriate
- Provides all administrative support for the Department team members to include the creation and maintenance of work schedules, knowledge of union contracts and company policies and procedures
Essential Functions
- Exposure to casino related environmental factors including but not limited to secondhand smoke, excessive noise and hectic environments.
- Ability to work under pressure in a fast-paced environment with multiple priorities
- Ability to effectively communicate in English (Read, Write, Speak & Understand)
- In-depth understanding of office management and daily operations
- Hands on experience with MS Office
- Working knowledge of office equipment, like printers and fax machines
- Excellent verbal and written communication skills
- Strong planning, budgeting, organizational and time-management skills required
- Free meal on shift
- Training & Development
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k,)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off
- Free Parking
