Overview
The FMCSA DOT Coordinator Role is a remote position whose key responsibility is day-to-day oversite of company drivers via ELD management and other safety systems. Additionally, the Coordinator assists the EH&S CPNA Safety Manager and EH&S Safety Supervisor in providing overall transportation, safety support and guidance to the company. In addition to championing a safety culture across the company, this role oversees safety systems and activities to maintain oversight of regulatory compliance status; provides training to CMV operators; coordinates and conducts audits and inspections of the transportation safety management process; and monitor metrics reflecting performance. Lastly, this team member will be responsible for performing activities deemed necessary by Logistics leadership.
Responsibilities
- Record of Duty Status (RODS) and supporting document retention
- Auditing driver’s RODS
- Ensuring drivers are operating within hours-of-service limits (monitored daily)
- Manage driver logs to ensure timely and accurate completion, as well as compliance with Federal DOT regulations to include hours of service violations.
- Auditing driver’s RODS
- Assist drivers with log issues & ensure FMCSA compliance.
- Software support, interacting with vendor and driver in troubleshooting and training on ELD hours of service application.
- Monitor Driver daily Hours of Service (HOS) & follow-up with front line leaders / dispatch.
- Monitor unassigned drive time.
- Distribute eight days of logs to drivers as required.
- Provide sub unit Lease Provider ELD credentials to drivers.
- Set up Geotab driver profiles / login credentials.
- Archive Geotab driver profiles who are no longer active.
- Monitor driver logs confirming ELD form & manner requirements – BOL, load #, annotations etc.
- Monitor driver logs to confirm drivers are certifying their logs daily as required.
- Ensure reports are distributed to the correct contacts & site locations
- Daily interaction with drivers via phone, email, ELD
- Monitor High Idle and work with CPNA Logistics Maintenance Manager
- Monitor ELD safety telematics daily to include speeding, harsh brake, harsh cornering, seat belt, and high idle.
- Monitor ELD electronic Equipment pre/post trip.
- Monitor ELD daily vehicle inspection report.
- Work with Front Line leaders and CPNA Logistics Team/Facility EH&S and the driver’s supervisor on a corrective action plan.
- Manage driver and fleet scorecard to track overall safety and compliance performance.
- Monitor electronic Pre/post-trip process via ELD.
- Assist CPNA Maintenance team with Vehicle Maintenance records for all commercial motor vehicles (3rd party vendor can maintain vehicle maintenance files)
- Assist CPNA Maintenance team with Preventative maintenance schedule on all CMVS & trailer (quarterly)
Qualifications
- Two years of transportation safety management experience
- CMV driving experience (preferred by not required)
- Working knowledge of federal and state safety laws, particularly FMCSR and OSHA standards
- Understand and apply meaningful operations and safety performance metrics.
- Ability to plan and execute events, and safety meetings.
- Organization and attention to detail
- Adaptability, multi-tasking ability, sense of urgency
- Confident decision-making skills, problem-solving skills, issue resolution skills
- Deep understanding of legal safety guidelines, specifically in the transportation sector
- Ability in producing reports.
- Good knowledge of data analysis and risk assessment
- Excellent organizational and motivational skills
- Outstanding attention to detail and observation ability
- Exceptional communication and interpersonal abilities
- Demonstrated results in establishing strategic goals and metrics for measuring success.
- Knowledgeable and competent in behavioral-based safety programs.
- Knowledge and experience with transportation systems and technology.
- Computer application skills to include Excel, Word, PowerPoint, Tableau.
